Synopsis of Church Council Meeting Minutes

Subject to ratification

October and November 2023

Safeguarding Officer:

Linda Balfe has been appointed as the new safeguarding officer.

Christmas Services:

Saturday 16th December Nine lessons and Carols at 3.00pm.

Christmas Eve Sung Eucharist at 10.30am

Christmas Eve Midnight Mass 11.30pm

Christmas Day Sung Eucharist 10.00am

Tea and Coffee:

From January 2024 tea and coffee will be served on the 1st and 3rd Sundays. If you are able to help please speak to a Sally Birt.

Thursday Service:

An announcement will be made in the New Year.

Synopsis of Church Council Meeting Minutes

Subject to ratification

Wednesday 20th September 2023

Music Week.

Starts 12th October.

Parish Lunch.

This has been postponed and a new date will be announced shortly.

Questionnaire.

These are now available in Church.

Synopsis of Church Council Meeting Minutes

Subject to ratification

Friday 21st July 2023

Diocesan Directory.

The Diocesan Directory is now available. If anyone would like a copy, please give your email address to one of the wardens and one will be sent to you.

Chaplain’s Expenses.

Father Alec and the council have identified and agreed the division of jointly shared and separately incurred expenses.

Questionnaire.

A questionnaire will be available shortly asking what format the Thursday morning service should follow.

Synopsis of Church Council Meeting Minutes

Subject to ratification

Thursday 15th June 2023

Treasurer

The church council are pleased to announce that Grahame Ash has agreed to take on the role of treasurer.

The Hermitage

The refurbishment of the Hermitage has been completed.

Forthcoming Events

Music Week starts 15th October.
Parish Lunch Sunday 5th November.

Diocesan Directory.

A new directory is being complied and will be available shortly.

Synopsis of Church Council Meeting Minutes

Subject to ratification

Thursday 4th May 2023

1. Need for Treasurer.

We are still in need of a treasurer. If you are able to help, please speak to one of the wardens. You do not have to be a Church Council member to take on this role.

2. Update of work at the Hermitage.

The refurbishment of the Hermitage is nearing completion and work on the garden has begun.

3. Licencing and Gift.

Father Alec will be licenced by Bishop Michael on Sunday 4^th June. As this is the Bishop’s last service before he retires a gift will be given to Julia from the people of St. Andrew’s.

4. Music Week.

This will be held in October 2023.

Harvest Festival and Music Week Eucharist Sunday 15^th October.

Monday 16^th October 19.30p.m Charity Concert.

“Monday is Music Night”

5. Parish Lunch.

This will be held on Sunday 5^th November. Further details to follow.

Synopsis of Church Council Meeting Minutes

Subject to ratification

Thursday 9th March 2023

1. Treasurer’s Report – The February accounts were still to be completed and the
Treasurer is to email them to council members asap. Shane confirmed that he
needed to hand-over the role of Treasurer to a suitable volunteer in the next few
weeks.

2. A new part-time parish priest has been appointed – Revd Alec Mitchell. He will
arrive in late May and will be Licensed by Archbishop Michael on 4th June.

3. The Hermitage – The Chair of JEMT UK had visited The Hermitage in February.
Revd Alec and his wife had also visited The Hermitage during their recent visit to the island and had expressed a wish that subject to some renovation work on the building, they would like to make it their home while in the parish. JEMT had offered a substantial grant towards the cost of repairs and council agreed that the work should commence as soon as possible.

6. Fabric and Maintenance – Sub Committee report:

a) The replacement of the noticeboard is still outstanding.

b) The replacement of metal drainage outside the church hall plus replacing the man-hole cover is still pending but was regarded as urgent.

c) Main Church Entrance Doors – A Quotation has been obtained for the replacement of these doors and it was agreed that this work should go ahead.

7. Cover for Holy Week and Easter Services had been arranged by Archdeacon Christopher.

8. The Parish Lunch arranged for Sunday 2nd April is to go ahead under Earl’s organisation.

9. Arrangements for the Annual Church Meeting, to be held on Sunday 16th April 2023 were discussed.

10. Health and Safety protocols were discussed when people were working around the church.

Date of Next Meeting – 4th May 2023.

Farewell to Archbishop Michael and Julia – 3rd June 2023.

VOLUNTEER TREASURER NEEDED

Synopsis of Church Council Meeting Minutes

Subject to ratification

Thursday 26th January 2023

1. Treasurer’s Report – Latest accounts will form part of the end of year report. Based on these figures it will be likely that for the next few years the church will need to draw on the Reserves to meet the forthcoming chaplaincy costs.

2. A candidate for the post of a Priest for Duty has been selected and will visit St A’s at the end of February.

3. The future of The Hermitage – The Chair of JEMT UK will be visiting in February.

4. Fabric and Maintenance – Sub Committee report:

1.  The remedial work inside and outside the church has been completed.
2.  The replacement of the noticeboard is still outstanding.
3. The replacement of metal drainage en-route to church hall along with replacing the man-hole is pending.
4. Repair to the wooden seat at the front of the church building is pending.
5. Unused External Vestry Door – This door is looking shabby, to be boarded over and painted.
6. Main Church Entrance Doors – These doors are decaying. To be replaced in a sympathetic way that befits the main entrance to the church. A quote to be obtained.

5. A volunteer is still needed to manage the hall kitchen.

6. Earl is to organise a Parish Lunch for Sunday 2nd April.

7. Charitable disbursements for 2023 to be discussed at forthcoming meeting.

8. Date of Next Meeting – 9th March 2023.

9. Annual Church Meeting – Sunday 16th April 2023

Synopsis of Church Council Meeting Minutes

Subject to ratification

Thursday 1st December 2022

1. Zoom Licence – Anne Lloyd confirmed that this had been purchased for use by members of St Andrew’s Church Council.

2. Treasurer’s Report – Shane had distributed a financial report for November to members of the council along with a proposed budget for the cost of a new incumbent on a House-for-Duty basis. The process of new Bank Signatories had been completed.

The creation of a Stewardship sub-committee was discussed, and council agreed there should be one. Shane is to contact proposed participants.

3. Recommendations for participants for interview panel for the new incumbent – Members of council proposed and agreed that Jacqueline McIntyre and Elizabeth McLeod will be the representatives for St Andrew’s on the forthcoming interview panel.

4. The future of The Hermitage – More discussions were held on possible ideas for future plans for the Hermitage.

5. Fabric and Maintenance – Stuart advised council on plans for work on dealing with the crack in the church floor in the short-term but for the long-term an engineer’s report should be sought. Recommendations were offered for the upgrade of external paintwork on the church to be carried out in the spring.

6. Church Hall Management – A volunteer has been found who is willing to take on the responsibility for church hall bookings. However, a volunteer is still needed to manage the kitchen. Advertising for this post will continue.

7. Music Week 2023 – Plans for this event have commenced. It will take place in early October 2023, and Earl had contacted and received initial agreement from a suitable facilitator. Also, a donation has been received towards the cost of the week’s events.

8. Date of Next Meeting – To be 26th January 2023.

Synopsis of Church Council Meeting Minutes

Subject to ratification

Wednesday 19^th October 2022

1)  Zoom Licence – Anne requested that council give her permission to go ahead to use her personal credit card to purchase this licence.  Council agreed to reimburse her. 

2)   Service Sheets and Readings – Lyn Hillard has stood down from preparing the Service Sheets, council wished to record their gratitude to Lyn for all her time spent doing this essential job.  Anne had offered to take on the task and Mike Graham is to produce the Readings each week. 

3)   Christmas Services – There is to be a Carol Service on Sunday 11^th December at 4pm.  Archdeacon Christopher will come to take the Christmas Day Eucharist, but this year we will not be holding a Christmas Eve midnight eucharist.  Council agreed to this.

4)   Hall Management – No one has yet come forward to replace Sally.  Advertising will continue.  If a replacement is not found the current hall bookings will have to be cancelled which would be a loss of approximately 2750tl per month, not counting any “one-off” bookings. 

5)   Fabric and Maintenance – The hot water heater in the kitchen is to be repaired.

The crack in the floor between the old and new parts of the church building is enlarging and needs attention.  Jacqueline is to have a discussion with Stuart regarding the best course of action.

Council’s attention was drawn to the shabby appearance of the external paintwork.  This remedial work is to be planned for spring 2023. 

6)    Finance – The Treasurer had produced a Financial Reports for September, copy attached.

There were discussions on future stewardship projects.  The chairman recommended the setting up of a small Stewardship sub-committee to discuss these ideas further.

The Diocesan Contribution for 2022 had been paid. 

New Bank Signatories had been agreed.

5)  Advertisement for New Incumbent – An advert for a new incumbent had been placed with the Church Times.  This should also be reproduced in the magazine and on the website. 

The chairman said that council should encourage the church to support this process with their prayers.

6)   Synod Delegate – Council decided that in the interest of economy only one delegate would be sent to Synod in Larnaca in 2023 and that will be Earl Moffitt.