Synopsis of Church Council Meeting Minutes

Subject to ratification

Monday 15^th September 2022

1)  Visitors to Church – Malcolm Davies is organising a roster of volunteers who will be available to welcome visitors to the church.  He is to organise a simple method of providing keys to support this project.

2)  Finance – The Treasurer and his team had produced Financial Reports and a Financial summary for the year up to July 22.  During the past two years we have lost some of our main contributors.   Stewardship and Giving should be addressed as a priority.

3)  Zoom Licence – A Licence for the church to use Zoom facilities is to be purchased.

4)  Diocesan Contribution – Council agreed that a contribution of £2,400 would be given to the Diocese in 2022.

5)  New Incumbent and Hermitage – Any decision on renovation of the Hermitage could take one to two years to put into effect.  Council’s immediate attention should go into finding suitable rented accommodation and producing a very tempting advertisement for a House-for-Duty Priest to come and live in lovely Cyprus with its’ low-cost of living in relation to the UK.  An advertisement for this post is to be prepared and placed immediately.

6)  Fabric – Generator maintenance is to be carried out by Malcolm Davies.

7)  Church Hall – St Andrews urgently needs someone to take over this responsibility from Sally Birt who is standing down after many years of loyal service.

8)  Cover for services to the end of the year – This will be arranged between Jacqueline and the Archdeacon.

Synopsis of Church Council Meeting Minutes

Subject to ratification

Wednesday 10^th June 2022

1. The Chairman of the UK Charity had sent a request to council for their approval of new Trustees following recent resignations. The following people had expressed their willingness to serve: 

LINDA MARY SMITH
DAVID KENNETH WILDE

               Council approved the above people as Trustees.

2. Investigations into the cost of obtaining a Zoom Licence are to be made.

3. A new notice board is on order.

4. If having refreshments on the first Sunday of the month are to continue, then more volunteers are needed for the coffee/tea rota. A request for volunteers will be put onto the pew sheet.

5. The new Incumbent was discussed further, and clarification of terms agreed. It is hoped that an advertisement will be placed in September.

6. The Hermitage – Trustees from JEMT Cyprus had visited the Hermitage and looked at what work was required. They would be submitting a report to JEMT UK for further discussions with all interested parties.

7. The provision of clerical cover during the coming weeks was discussed.

Synopsis of Church Council Meeting Minutes

Subject to ratification

Wednesday 16^th May 2022

1)  Ukraine donation – A donation of 12,500TL for Ukraine had been presented to Kuzey Kibris Türk Kızılay Derneĝi (the North Cyprus Turkish Red Crescent Society).

2)  Finance – The 2020 accounts are close to completion, awaiting the final audit.

3)  Church Hall – The hourly charges have been reviewed and council agreed an increase.

4)  Fabric – Gates – James reported that the gate hinges have been repaired.

Notice Board – Replacement is ongoing.

Benches – Repair is ongoing.

Irrigation System – This is ongoing. 

5)  Parish Profile.  Further amendments were made with the Archdeacon’s guidance.  A draft copy will be produced for the next council meeting.

6)  Hermitage.  Various options had been sent to JEMT (Cyprus) for their consideration.

7)  Jubilee.  Steve and Sally will be serving tea and coffee in the hall on 5^th June and alongside this Anne and Pat will organise a celebratory toast to the Queen.

8)  DONM.  This will be at 10.30am on 10^th June 2022 in The Heaven Café, Alsancak.

Synopsis of Church Council Meeting Minutes

 Wednesday 4^th May 2022

(draft – to be formally adopted at the next Council meeting)

Council recommended the following synopsis of the meeting be published on the St Andrew’s website and in the magazine.

1)  Music Week – Earl had been in contact with Dr Joe McGee who will be available to come to the TRNC for the following programme commencing Sunday, 30^th October 2022.

          Sunday – Choral Eucharist

          Monday to Thursday am – Choir Practice

          Thursday pm – Choral Evening Concert

2)  Finance – The 2020 accounts are still awaiting final audit but this is being pursued.

3)  Church Hall – Council agreed that the hourly rates currently charged should be reviewed.

4)  Fabric –

Gate hinges need to be repaired. James was authorised to carry out this expenditure and oversee the repair.

New Notice Board is required as the previous one was damaged in the storms.  James was asked to get quotations for council to consider.

Benches.   The bench in the front of the church yard needs repairing.  James is to get a quote for this.  Council decided not to repair the two old benches currently stored at the rear of the church..

Irrigation System.  The system needs adjusting as some planting had been done after the system was installed. Stuart will pursue this with the plumber.

5)  Parish Profile.  Council members had all received copies of the latest suggested amendments and spent a long time working through them.  The final draft will be tidied up and sent to the Archdeacon for his approval.

6)  Hermitage.  Council were given a report on work needed to be done on The Hermitage and quotations had been received.  These options are to be reviewed and investigated.

7)  Jubilee.  There will be an opportunity for a celebratory toast to the Queen during our refreshments fellowship in the hall on 5^th June.

8)  DONM.  This will be at 10.30am on 16^th May 2022 in The Heaven Café, Alsancak.

Synopsis of Church Council Meeting Minutes

Wednesday 13^th April 2022

(draft – to be formally adopted at the next Council meeting)

Council recommended the following synopsis of the meeting be published on the St Andrew’s website and in the magazine.

1. Since making the visit to the President’s office, Fr Mike had received a warm letter from Archbishop Michael complementing him on the initiative and advising that it would be included in the Diocesan website news.

2. Draft accounts for the year 2021 had been presented to council and council agreed that these should be presented at the ACM, although not audited.

3. Council members had received a copy of a recent Parish Profile and it was agreed that the incoming council should revise it according to the new circumstances.

4. The Diocesan Vacancy-in-See committee had sent a questionnaire for all chaplaincies to complete. It was agreed that this should be carried forward to the new council.

5. Council agreed that as it had not been practical to hold a special service this year to mark the World Day of Prayer, a £100 donation should be made to the charity.

6. Council agreed that as there were to be refreshments served on the first Sunday of the month for a trial period, we should endeavour to have the shop available for people too. For this to be successful it will be necessary to look for volunteers for the shop and serving refreshments.

7. Date of next meeting – To be decided when the new council was formed at the ACM.